Why engage a project manager?

Colliers International examines the pivotal role the right project management team plays in making informed decisions when executing office fitouts

- By Rachel Otto and Lee-Anne Koh, associate directors for Project Services

If renovating or building your house is considered one life’s most stressful experiences, imagine managing that process for your workplace at 10 times the scale.

We are continually hearing about the importance of the workplace to employees and clients alike so in today’s corporate world, the pressure to get an office fitout right has never been higher. Cost, disruption, time and risk are a few of the many factors organisations need to take into account when considering an office fitout. A blow-out of budget and timeframe is often a reality in organisations that try to manage office fitouts in-house.

Faced with a timeline of decisions to be made, a design to be developed, a builder to be procured, and construction to commence in quick succession, engaging the right team is essential to make well informed and accurate decisions.

A project manager leads a team of individuals with different talents and skills, selected to deliver services aligned with the client’s brief ensuring:
• the vision of the project is managed;
• a scope of works is determined to ensure the maximum efficiency;
• financial parameters and correct resourcing are adhered to;
• key milestones and the overall project timeline is met;
• all risks are identified, assessed and resolved; and
• the project is delivered on time and within budget.

Appointing the right project manager will usually mean a proven track record delivering similar projects, experience providing foresight on unexpected obstacles that have emerged throughout the course of a project, and mitigation of risks before they are presented.

Single point of contact
As a single point of accountability, a project manager manages expectations and ensures the client has someone working on their behalf to represent their best interests.

Minimum disruptions to day-to-day responsibilities
Appointing a project manager ensures the client remains committed to their day-to-day duties and the overall success of the business, rather than being disrupted and spending time away from revenue-earning activities.

Value for money
The project manager adds value by applying management processes and techniques to achieve expected results from the project team and deliver each milestone of the project on time and on budget. Having an industry insider on board can help make smart decisions early, such as achieving competitive rates on labour and products and ensuring services are delivered to the highest quality possible.

Strategic advice
Making the right procurement decisions for both consultants, contractors and building materials can significantly reduce overall project costs. The financial implications from making poor decisions or letting a project run behind can be detrimental for a business.

No matter the size of your next office fitout, consider using an experienced project manager and ensure your project is delivered on time and on budget with minimum disruption to the business. To speak to an expert project manager in Victoria, please contact Rachel Otto or Lee-Anne Koh.

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